Set Access Levels and Roles

Destiny administrators and site administrators can set Destiny access levels and Collections roles. Assigning appropriate access levels ensures that users have access to the features they need in Destiny.

Administrators can take ownership of any collection created at their site with the same rights and privileges as the owner. For example, if a teacher or librarian leaves a district, the administrator can edit, delete, or copy that user's collection.

In addition, roles determine what actions users can perform in Collections, such as the visibility options they can choose for displaying their collection.

Note: Collections roles are assigned to a Destiny access level. The following table matches the Destiny default access level to the Collections role. New access levels and existing custom levels default to the Student role.

Destiny access level	Collections role	Default visibility settings	ON/OFF
Administrator	Administrator	Can make collections visible to own site Can make collections visible to the district Can make collections visible to the public	ON ON ON
Guest	Guest	Can make collections visible to own site Can make collections visible to the district Can make collections visible to the public	OFF OFF OFF
Library Administrator	Administrator	Can make collections visible to own site Can make collections visible to the district Can make collections visible to the public	ON ON ON
Patron	Student	Can make collections visible to own site Can make collections visible to the district Can make collections visible to the public	OFF OFF OFF
Resource Administrator	Administrator	Can make collections visible to own site Can make collections visible to the district Can make collections visible to the public	ON ON ON
Staff	Faculty	Can make collections visible to own site Can make collections visible to the district Can make collections visible to the public	ON ON ON
Teacher	Instructor	Can make collections visible to own site Can make collections visible to the district Can make collections visible to the public	ON ON ON
Textbook Administrator	Administrator	Can make collections visible to own site Can make collections visible to the district Can make collections visible to the public	ON ON ON

To change the default access levels for Collections roles:

1. In Destiny Back Office, select Admin > Access Levels.
2. Select the access level that you want to change the role for.
3. Click the Collection Role drop-down to change the role.
4. Click Save.

To change the visibility options for a specific role:

1. Log in to Destiny Discover, and then select More > Admin.
2. Click Collections Policies.

   

   Note: If you do not see the Collections Policies option, make sure the permission Allow Follett Digital setup is turned on in Admin > Access Levels.

3. Next to a role, select or deselect the checkboxes to change its visibility, or choose an option from the drop-down:

   Visibility option	By default…
   Can create... Private Collections	All roles can create private collections. To change this permission, deselect the checkbox for the desired role(s).
   Can make collections visible to...	All roles, except for Alumni, Guest, Learner, Observer, Student, and Other, can make collections visible to their site, district, and public. To change this permission, select or deselect the checkbox for the desired role(s).
   Can view the collections created by... District Sites	All roles can only see their own school's collections (Show Only [Your Site Type] Collections). And if the district includes other schools of the same site type, all roles will see those as well on the same ribbon. You can change which collections roles can see by selecting a different option from the drop-down: Cannot View Other Sites' Collections: All roles cannot view other sites' collections, so the district ribbon does not appear. Show All District Collections: All roles can view district collections on the district ribbon. Notes: You must have Destiny 17.0 to access this feature. This feature lets you restrict which collections students can see. For example, you might not want elementary students to see high school collections. Destiny administrators create and assign the site type in Destiny.
   Can view the collections created by... Public	All roles, except for Guest, Learner, Observer, Student, and Other, can view public collections in Destiny Discover and Collections. To change this permission, deselect the checkbox for the desired role(s). Note: Guest roles cannot view public collections owned by a Learner or Student in Destiny Discover or Collections.
   Can access... Featured Collections	All roles, except for Guest, Learner, Observer, Student, and Other, can access Featured Collections. To change this permission, select or deselect the checkbox for the desired role(s).

4. Click Save.

To select specific standards for your site:

1. Log in to Destiny Discover, and then select More > Admin.
2. Click Educational Standards.

   

3. Do one of the following:
   • Select the individual standards you want to use.
   • Click Select All to choose all the standards listed.

   Note: The state standard available is based on your Destiny information. For example, if you are in California, you will only see that state option.

4. Click Save.

The standards you select appear on the Standards page under the Authority drop-down. See Attach Standards to a Collection for more information.