Set access levels and roles

Destiny Administrators can set Destiny access levels and roles (Admin > Access Levels). Assigning appropriate access levels ensures that users have access to the features they need in Destiny.

Administrators can take ownership of any collection created at their site, using the same rights and privileges as the owner. For example, if a teacher or librarian leaves a district, the administrator can edit, delete, or copy that user's collection.

In addition, roles determine what actions users can perform in Collections, such as the visibility options they can choose for displaying their collection.

Note: Roles are assigned to a Destiny access level. The following table matches the Destiny default access level to the role in Collections. New access levels and existing custom levels default to the Student role.
Destiny access level Role Default visibility settings ON/OFF

Administrator

Administrator
  • Can create... Private Collections
  • Can make collections visible to... Site
  • Can make collections visible to... District
  • Can make collections visible to... Public
  • Can view the collections created by... Public
  • Can access... Featured Collections

Note: See below for more info on Can view the collections created by... District Sites.

  • ON
  • ON
  • ON
  • ON
  • ON
  • ON

Guest

Guest
  • Can create... Private Collections
  • Can make collections visible to... Site
  • Can make collections visible to... District
  • Can make collections visible to... Public
  • Can view the collections created by... Public
  • Can access... Featured Collections
  • ON
  • OFF
  • OFF
  • OFF
  • ON
  • OFF

Library Administrator

Administrator
  • Can create... Private Collections
  • Can make collections visible to... Site
  • Can make collections visible to... District
  • Can make collections visible to... Public
  • Can view the collections created by... Public
  • Can access... Featured Collections
  • ON
  • ON
  • ON
  • ON
  • ON
  • ON

Patron

Student
  • Can create... Private Collections
  • Can make collections visible to... Site
  • Can make collections visible to... District
  • Can make collections visible to... Public
  • Can view the collections created by... Public
  • Can access... Featured Collections
  • ON
  • OFF
  • OFF
  • OFF
  • ON
  • OFF

Resource Administrator

Administrator
  • Can create... Private Collections
  • Can make collections visible to... Site
  • Can make collections visible to... District
  • Can make collections visible to... Public
  • Can view the collections created by... Public
  • Can access... Featured Collections
  • ON
  • ON
  • ON
  • ON
  • ON
  • ON

Staff

Faculty
  • Can create... Private Collections
  • Can make collections visible to... Site
  • Can make collections visible to... District
  • Can make collections visible to... Public
  • Can view the collections created by... Public
  • Can access... Featured Collections
  • ON
  • ON
  • ON
  • ON
  • ON
  • ON

Teacher

Instructor
  • Can create... Private Collections
  • Can make collections visible to... Site
  • Can make collections visible to... District
  • Can make collections visible to... Public
  • Can view the collections created by... Public
  • Can access... Featured Collections
  • ON
  • ON
  • ON
  • ON
  • ON
  • ON

Textbook Administrator

Administrator
  • Can create... Private Collections
  • Can make collections visible to... Site
  • Can make collections visible to... District
  • Can make collections visible to... Public
  • Can view the collections created by... Public
  • Can access... Featured Collections
  • ON
  • ON
  • ON
  • ON
  • ON
  • ON

To change the default access levels for roles:

  1. From the primary navigation bar, select Applications menu icon. > Back Office.
  2. From the sidebar, select Admin > Access Levels.
  3. Select the access level that you want to change the role for.
  4. Click the Role drop-down to change the role.
  5. Click Save.

To change the visibility options for a specific role:

  1. Log in to Destiny Discover.
  2. From the primary navigation bar, select Applications menu icon. > Discover Admin.
  3. Click Collections Policies.

    Collections Policies page with visibility options for individual roles.

Notes:

  • If you do not see the Collections Policies option, make sure the permission Allow Follett Digital setup is turned on in Admin > Access Levels.

  • If checkboxes are grayed out next to a role in the Can make collections visible to... column, the Can create... Private Collections checkbox is disabled. Once you enable that checkbox, the Can make collections visible to... checkboxes will turn blue and can be selected.

  1. Next to a role, select or deselect the checkboxes to change its visibility, or choose an option from the drop-down:

    Visibility optionBy default…

    Can create... Private Collections

    All roles can create private collections.

    • To change this permission, deselect the checkbox for the desired role(s).

    Can make collections visible to...

    All roles, except for Alumni, Guest, Learner, Member, Observer, Other, and Student, can make collections visible to their site, district, and public.

    • To change this permission, select or deselect the checkbox for the desired role(s).
    Can view the collections created by... District Sites

    All roles can only see their own school's collections (Show Only [Your Site Type] Collections). And if the district includes other schools of the same site type, all roles will see those as well on the same carousel.

    You can change which collections roles can see by selecting a different option from the drop-down:

    • Cannot View Other Sites' Collections: All roles can only see their own site's collections, so the district carousel does not appear.
    • Show All District Collections: All roles can view district collections on the district carousel.

      Notes:

      • You must have Destiny 17.0 to access this feature.
      • This feature lets you restrict which collections students can see. For example, you might not want elementary students to see high school collections.
      • In the Can view the collections created by... District Sites column, the default site is your school's site type in Destiny v17.0 and later. For example, if your school's site type is a Middle School, then your default site is "Show Only Middle Schools Collections."
      • Destiny Administrators create and assign the site type in Destiny Back Office.

    Can view the collections created by... Public

    All roles can view public collections in Destiny Discover and Collections.

    • To change this permission, deselect the checkbox for the desired role(s).

      Note: By default, Guest roles cannot view public collections owned by a Learner or Student in Destiny Discover or Collections.

    Can access... Featured Collections

    All roles, except for Guest, Learner, Observer, and Student, can access Featured Collections.

    • To change this permission, select or deselect the checkbox for the desired role(s).

  2. Click Save.

To select specific standards for your site:

  1. Log in to Destiny Discover.
  2. From the primary navigation bar, select Applications menu icon. > Discover Admin.
  3. Click Educational Standards.

    Educational standards page with standards options for the site level.

  4. Do one of the following:
    • Select the individual standards you want to use.
    • Click Select All to choose all the standards listed.

    Note: The state standard available is based on your Destiny information. For example, if you're in Florida, you'll only see that state option.

  5. Click Save.

The standards you select appear on the Standards page under the Authority drop-down. For more information, see Attach standards to a collection.