Set Access Levels and Roles

Destiny administrators and site administrators can set Destiny access levels and Collections roles. Assigning appropriate access levels ensures that users have access to the features they need in Destiny.

Administrators can take ownership of any collection created at their site with the same rights and privileges as the owner. For example, if a teacher or librarian leaves a district, the administrator can edit, delete or copy that user's collection.

In addition, roles determine what actions users can perform in Collections, such as the visibility options they can choose for displaying their collection.

Note: Collections roles are assigned to a Destiny access level. The following table matches the Destiny default access level to the Collections role. New access levels and existing custom levels default to the Student role.

Destiny access level Collections role Default visibility settings ON/OFF

Administrator

Administrator

  • Can make collections visible to own site
  • Can make collections visible to the district
  • Can make collections visible to the public
  • ON

  • ON

  • ON

Guest

Guest

  • Can make collections visible to own site
  • Can make collections visible to the district
  • Can make collections visible to the public
  • OFF

  • OFF

  • OFF

Library Administrator

Administrator

  • Can make collections visible to own site
  • Can make collections visible to the district
  • Can make collections visible to the public
  • ON

  • ON

  • ON

Patron

Student

  • Can make collections visible to own site
  • Can make collections visible to the district
  • Can make collections visible to the public
  • OFF

  • OFF

  • OFF

Resource Administrator

Administrator

  • Can make collections visible to own site
  • Can make collections visible to the district
  • Can make collections visible to the public
  • ON

  • ON

  • ON

Staff

Faculty

  • Can make collections visible to own site
  • Can make collections visible to the district
  • Can make collections visible to the public
  • ON

  • ON

  • ON

Teacher

Instructor

  • Can make collections visible to own site
  • Can make collections visible to the district
  • Can make collections visible to the public
  • ON

  • ON

  • ON

Textbook Administrator

Administrator

  • Can make collections visible to own site
  • Can make collections visible to the district
  • Can make collections visible to the public
  • ON

  • ON

  • ON

To change the default access levels for Collections roles:

  1. In Destiny Back Office, select Admin > Access Levels.
  2. Select the access level that you want to change the role for.
  3. Click the Collection Role drop-down to change the role.
  4. Click Save.

To change the visibility options for a specific role:

  1. Log in to Destiny Discover, and then click Main Menu icon..
  1. Select Admin > Collections Policies.

    Collections Policies page with visibility options for individual roles.

    Note: If you do not see the Collections Policies option, make sure the permission Allow Follett Digital setup is turned on in Admin > Access Levels.

  1. Next to a role, select or deselect the checkboxes to change its visibility, or choose an option from the drop-down:

    Visibility optionBy default…

    Can create... Private Collections

    All roles can create private collections.

    • To change this permission, deselect the checkbox for the desired role(s).

    Can make collections visible to...

    All roles, except for Alumni, Guest, Learner, Observer, Student and Other, can make collections visible to their site, district and public.

    • To change this permission, select or deselect the checkbox for the desired role(s).
    Can view the collections created by... District Sites

    All roles can only see their own school's collections (Show Only [Your Site Type] Collections). And if the district includes other schools of the same site type, all roles will see those as well on the same ribbon.

    You can change which collections roles can see by selecting a different option from the drop-down:

    • Cannot View Other Sites' Collections: All roles cannot view other sites' collections, so the district ribbon does not appear.
    • Show All District Collections: All roles can view district collections on the district ribbon.

      Notes:

      • You must have Destiny 17.0 to access this feature.
      • This feature lets you restrict which collections students can see. For example, you might not want elementary students to see high school collections.
      • Destiny administrators create and assign the site type in Destiny.

    Can view the collections created by... Public

    All roles, except for Guest, Learner, Observer, Student and Other, can view public collections in Destiny Discover and Collections.

    • To change this permission, deselect the checkbox for the desired role(s).

      Note: Guest roles cannot view public collections owned by a Learner or Student in Destiny Discover or Collections.

    Can access... Featured Collections

    All roles, except for Guest, Learner, Observer, Student and Other, can access Featured Collections.

    • To change this permission, select or deselect the checkbox for the desired role(s).

  2. Click Save.

To select specific standards for your site:

  1. Log in to Destiny Discover, and then click Main Menu icon..
  2. Select Admin > Educational Standards.

    Educational Standards page for admins to select standards for their site.

  3. Do one of the following:
    • Select the individual standards you want to use.
    • Click Select All to choose all the standards listed.

    Note: The state standard available is based on your Destiny information. For example, if you are in California, you will only see that state option.

  4. Click Save.

The standards you select appear on the Standards page under the Authority drop-down. See Attach Standards to a Collection for more information.